Start with the venue context
Entrances, vehicle handoff areas, parking context and venue restrictions can influence the conversation. Sharing what is known—and identifying what still needs confirmation—creates a more useful starting brief.
For Event Planners
Bring the arrival plan into the event plan.
Valet is one part of a larger guest journey. Give Evolve the venue context, working schedule and stakeholder requirements behind your event, and we can assess the brief before preparing a service proposal for your review.
Companies & venues we work with
- Audi
- Volkswagen
- Apple
- Red Bull
- Hotel X
- TOOR Hotel
- Nobu Hotel
- Nobu Restaurant
- Park Hyatt Toronto
- Liberty Grand
Your responsibilities
The brief behind
the arrival.
Frame the guest arrival
Describe who is attending, how the occasion is being hosted and what guests should understand when they approach the venue. This keeps the inquiry connected to the experience you are designing.
Connect the working schedule
Include access times, guest arrival windows, programmed moments and departure expectations where available. Evolve reviews those inputs as project context rather than assuming a standard event pattern.
Prepare a professional handoff
Name the planner, venue and production contacts involved in decisions, along with any open questions. A clear handoff helps the relevant stakeholders evaluate the proposed scope together.
Proposal checklist
Inputs for a clearer proposal
- Event date, venue and proposed service period
- Known entrance, access and parking context
- Expected guest and vehicle arrival pattern
- Run-of-show moments relevant to arrival or departure
- Planner, venue and production stakeholder roles
- Guest-experience priorities and unresolved requirements
Related services
Services relevant to your brief
Next step